Progress reviews are used to:

• Drive improvement pace by reviewing progress on a regular basis (ideally a weekly cadence) and ensure the improvement effort meets targets (or understand accept deviations from target)
• Provide direction to the improvement team when needed e.g., agree on team priorities
• Resolve team escalations and roadblocks

The 5Ps for improvement progress reviews can be summarized as:

Purpose:

• Understand initiative progress and problem solve roadblocks/issues
• Maintain pace/focus on improvement

Participants:

• Line leader (chairs review)
• Initiative owners including leader’s direct reports
• Support (as needed)

Preparation:

• Ensure actions and gantt’s updated
• Update impact and process metrics

Process:

• Review overall impact KPI(s)
• Review progress of each initiative and problem solve as needed (by exception/priority)
• Review idea’s parking lot
• Review/agree actions on action board

Pay-off:

• Common understanding of progress issues/delays and agreed actions to address
• Improvement progress maintained/accelerated